Apply for a Grant

• If you are hiring a contractor for services, they will provide you with a bid.
• If you are making an online purchase, including a screenshot of your shopping cart, showing subtotals and totals.
• If you are purchasing from a physical store, request a written price estimate from the store. 

This is simply a list naming everyone currently serving on your organization's board of directors, if applicable. 

• Nonprofits will include a letter from their executive director.
• Schools should include a letter from the principal and superintendent.
• Other public entities should include letters of support from appropriate government officials. 

Attach a Balance Sheet and Income Statement (also known as a Profit and Loss Report, Earnings Statement, or Statement of Operations)

Essentially, we’re looking for documentation to help us better understand the following:

• How your organization is funded
• How your organization spends its funds.
• How financially healthy your organization is. (Will it be around for many years to come?)
• What your existing assets and liabilities are.

Many non-profit organizations will have an audited financial statement issued by an accountant for the previous fiscal year. This is the ideal document to submit. If you do not have an audited financial statement, a Balance Sheet and Profit and Loss generated by your accounting software will also be adequate.

For small or new organizations that do not use accounting software, bank statements showing existing assets combined with all financial records (spreadsheets, other tracking methods) from the previous year should be adequate.

If you are an entity within a larger entity (for example, a school library funded by the school district), please provide documentation showing how much funding is allocated to your organization by the larger organization, then show a history of your organization’s income and expenditures in the previous year.

For all entities, sharing the current fiscal year’s budget can also help tell the story about your organization’s financial situation. 

• For non-profit organizations: A copy of the IRS tax exempt letter verifying the organization’s tax-exempt status as a 501(c)(3) organization.
• For schools: A statement from the school principal or superintendent affirming that the entity is eligible under Section 170(c) (1) because it is a political subdivision of the State of Idaho.
• For government or government-funded organizations: A statement from a city or county representative affirming that the entity is eligible under Section 170(c) (1) because it is a political subdivision of the State of Idaho.

This letter should come from the person authorized to receive any funds if granted. This might be the executive director, treasurer, financial manager, or president of your organization.

This letter must include the individual’s name, address, and phone number.